The Microsoft Office suite — applications like Word, Excel and PowerPoint — is a powerhouse of business tools that provide everything you and your team need to work quickly and effectively in the modern office environment.
It’s used extensively in every workplace from one-person home offices to huge global corporations. But if, like most of us, you learned how to use these programs ‘on the job’, you may not be using them in the most efficient way. And you may not even know it.
We’ve been training people in Microsoft applications for many years and understand the programs inside out. If you’d like to work faster with Microsoft Office, and other valuable tools like SharePoint, here are some of the best timesavers to boost your productivity and confidence.
Set up templates
If you and your team have to produce similar documents on a regular basis, make everyone’s life easier by creating templates with all the formatting and functionality you need built-in.
Anything from business reports and sales proposals to presentations and spreadsheets can be created as templates and be ready for use with minimal re-formatting and design.
Choose the right tool for the job
Microsoft applications are very flexible but each one is designed to make a specific activity easier. If you’re more familiar with one program than another, you may use it for tasks it’s not built for — and give yourself a headache in the process!
For example, say you need to produce a workflow diagram. You’re comfortable using PowerPoint, so you automatically work in that rather than the application built for creating flowcharts, Visio. Before you know it, you’ve spent far too much time fiddling around trying to get it to look professional.
Get to know what each application can do and choose the right one for the task at hand.
You can save buckets of time by automating key or repetitive actions in Excel and Word.
A simple programming language called Visual Basic allows you to record macros (short processes) to automate a task and save you manually going through all the steps every time. Macros can be used for anything from applying formatting to a document to generating a whole report at the touch of a button.
Hire an expert
Want to know the best timesaver of all?
Our experienced Microsoft Office consultants can help you with all these activities, and more, quickly and effectively. They will review your situation and tweak it or design completely new tools and processes for you. They can smooth out the rough spots in anything from a business document to a major enterprise-wide upgrade.
And, of course, they provide in-depth coaching too!
Find out more about our new Microsoft Office consulting services or call 1300 658 388 and share your challenges with us. We can make them disappear.